Preventive Maintenance
Preventive Maintenance is required by Arizona State Statute
HOW DATA WILL BE USED:
Annual Preventative Maintenance data will be compared over time with district building renewal expenditures and five-year building renewal plans. Recognized industry useful-life standards for building components will be the benchmark for measuring whether Districts are increasing the life of PM components. The percentages will be used to compile reports comparing the schools in a district, between districts statewide, or among similar geographic areas or size, for example.
GUIDELINES:
- Every district must have a Preventative Maintenance (PM) kick-off meeting with the assigned SFB Liaison. Call your District Liaison to schedule an appointment. Bring sample District PM program documents to the meeting if you already have a program in place.
- The PM program is available in Excel format from the SFB website. Download the files and familiarize yourself with the contents of the program, especially the 7 building component categories. Determine which category checklists apply to each school in your District. If you do not have a category item (e.g., boilers) you are not required to keep a checklist for it.
- Determine who, how and when the required maintenance tasks will be performed quarterly, semi-annually and annually. Districts are not required to report PM activities in areas deemed “excluded” by SFB (e.g., transportation centers, administration buildings, operations centers). Consult your District's section of the SFB web site if you are not sure what is excluded in your District.
- Establish a protocol for keeping systematic PM records. SFB will make a detailed on-site audit of your PM program sometime during the next five years. You may keep paper-based files, Excel files or use your existing PM program if that program provides the information required by SFB. Small-scale floor plans and site plans are helpful to illustrate your program, but are not required by SFB for record keeping.
- The PM plan reporting period for every district will be the fiscal year from July 1 of the current year thru June 30 of the next year. The deadline for submitting the PM reporting form to the School Facilities Board is October 1st each year.
- Submit the required reporting form, listing the percentage of preventive maintenance guideline tasks completed during the reporting period. The reporting form gives instructions for computing percentages.
This Life Expectancies informational sheet determines the average life cycle of building components. The listed items vary directly with their initial quality and level of maintenance. The list is based upon good quality components and a level of maintenance over the useful life that is consistent with manufacturer specifications.
The School Facilities Maintenance Task Force, National Forum on Education Statistics and the Association of School Business Officials International (ASBO) have provided this guide for planning facilities maintenance.
Districts may use this questionnaire to conduct a self-evaluation of their preventive maintenance program and the SFB may use it as a tool during the PM inspection process.
The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.
The checklists are to be completed by building and filed for each school within the District. The respective SFB Liaison will review these PM files when they inspect the school. Please be sure to view the additional tabs located along the bottom of the page.